OH&S legislative compliance audit form

Form version: 26 February 2003 (return buttons added)

Date audit undertaken:

Auditor:

Print a copy of this form to fill out. Maintain a copy of the audit in the Delta insurances file. Copy any summary or corrective actions to the Management Review Diary, to be included in the legislative compliance section.

A	Access and Egress
B	Amenities
C	Buildings and their Precincts
D	Electrical
E	Emergency Facilities
F	Lighting
G	Manual Handling
H	Noise
I	Occupational First Aid
J	Personal Protection
K	Prevention of Falls
L	Remote or Isolated Work
M	Storage
N	Traffic Control
O	Ventilation
P	Workplace Cleanliness and Hygiene
Q	Plant
R	Hazardous Substances
S	Administration and Record Keeping
	ACTION SUMMARY

A	Access and Egress	References OHS&W Regulations 1995: Divisions: 2.1, 2.3, 2.13 Australian Standards AS1657, AS1318
	Bench Mark Criterion	Yes	No	Comments
A1	Buildings to be clean – no significant rubbish on floors, shelves, on work spaces, or in storage areas.
A2	Floors are non slip and free of defects
A3	Hand-holds, hand rails to all stairways
A4	Treads on steps in good condition and slip resistant
A5	The nose or edge of steps clearly defined
A6	Access to fire extinguishers is uninhibited.
A7	Openings have gratings installed.
A8	There is safe access to and egress from any place of work.
A9	Walkways/aisles and spaces where people are required to move are at least 600mm wide.

B	Amenities Part 1	References OHS&W Regulations 1995: Divisions: 2.2 Approved Code of Practice on Amenities No issue of Australian Standards
	Bench Mark Criterion	Yes	No	Comments
B2	Change and wash rooms are available.
B3	Adequate seating is provided in all change rooms.
B4	Adequate shelving and mirrors are provided.
B5	Wash areas are maintained with access to hygiene facilities such as soap, hot/cold running water and drying facilities.
B6	Hygienic facilities are provided for eating meals.
B7	Dish washing and food storage facilities are provided.
B8	Rubbish bins are provided and regularly emptied.

B	Amenities Part 2	References OHS&W Regulations 1995: Divisions: 2.2 Approved Code of Practice on Amenities No issue of Australian Standards
	Bench Mark Criterion	Yes	No	Comments
B9	There is at least one toilet per 15 employees.
B10	Sanitary disposal is provided for women.
B11	Toilets are attached to a sewer or septic system.
B12	Privacy measures are taken into consideration in the toilets.
B13	Showers where provided are maintained and provide hot and cold water.
B14	An adequate supply of cool drinking water is provided.

C	Buildings and their Precincts	References OHS&W Regulations 1995: Divisions: 2.3 Approved Code of Practice on Amenities Australian Standards AS1319
	Bench Mark Criterion	Yes	No	Comments
C1	Floors are sufficiently strong to safely support plant, materials and people at work.
C2	Floors are even, unbroken and slip resistant and free of indentations.
C3	Floors have adequate drainage where liquids may be involved.
C4	Fixed coverings on the floor are installed in a manner so as to prevent tripping.
C5	Warning devices are available when a spillage of a liquid or a material on a floor occurs.
C6	Persons are not required to stand for long periods of time (stool provided) OR have a mat or floor covering provided that provides reasonable relief.
C7	A minimum of 3 square metres of floor area excluding furniture, fittings and equipment is provided for each employee.
C8	The floor to ceiling distance of any room where a person works on a regular basis is at least 2.4 metres.

D	Electrical	References OHS&W Regulations 1995: Divisions: 2.5 Approved Code of Practice Australian Standards AS 1680, AS 2293, AS/NZS 3760, AS 3100, AS 1543, AS/NZS 3160, AS 3190, AS 3191.
	Bench Mark Criterion	Yes	No	Comments
D1	Work on electrical installations and equipment is only done by a qualified electrician.
D2	New power circuits, other than for lighting, have non-portable Residual Current Devices (RCDs) included.
D3	RCD is tagged to indicate test and next check date.
D4	RCD test (in accordance with AS/NZS 3760 and AS 3190) results are recorded in RCD logbook and held for 5 years.
D5	Leads, plugs and sockets are in good order.
D6	Computer cables and leads not allowed to dangle where they could cause entanglement.
D7	Electrical leads not wrapped around metal structures.

E	Emergency Facilities and Procedures Part 1	References OHS&W Regulations 1995: Divisions: 2.6 & 2.7 Code of General Principles Section 11 Australian Standards AS 1221, AS 1715, AS 1851, AS 3745, AS 1657, AS 1318.
	Bench Mark Criterion	Yes	No	Comments
E1	Adequate numbers and types of fire extinguishers are available.
E2	Fire extinguishers are in sound condition (colour, label, hose).
E3	Fire extinguisher seals are intact and pressure gauges are in green range.
E4	An up to date fire fighting equipment plan is displayed.

E	Emergency Facilities and Procedures Part 2	References OHS&W Regulations 1995: Divisions: 2.6 & 2.7 Code of General Principles Section 11 Australian Standards AS 1221, AS 1715, AS 1851, AS 3745, AS 1657, AS 1318.
	Bench Mark Criterion	Yes	No	Comments
E5	An emergency evacuation plan is developed displayed and practiced at least twice yearly and documented.
E6	All exits are kept clear.
E7	Appropriate deluge facilities are available and accessible at site where corrosive substances could cause injury to skin or eyes.

F	Lighting	References OHS&W Regulations 1995: Division: 2.8. Code of General Principles. Australian Standards AS 1680, AS 2293
	Bench Mark Criterion	Yes	No	Comments
F1	Lights are clean, effective and appropriate for each application.
F2	Lighting adequate for tasks being performed.
F3	All lights functional.
F4	No flickering lights.
F5	Computer terminals situated so that screen glare is minimised.

G	Manual Handling Part 1	References OHS&W Regulations 1995: Division: 2.9 Approved Code of Practice for Manual Handling.
	Bench Mark Criterion	Yes	No	Comments
G1	Equipment and containers used in the work place are constructed and maintained, to ensure no risk to health when loaded manually.
G2	Mechanical aids are available where manual handling cannot be eliminated.
G3	Staff and clients are trained in the use of mechanical aids where necessary.
G4	Prolonged bending activities are minimised.
G5	Frequent reaching above shoulder height is minimised.
G6	Frequent or prolonged twisting of the back is minimised.

G	Manual Handling Part 2	References OHS&W Regulations 1995: Division: 2.9 Approved Code of Practice for Manual Handling.
	Bench Mark Criterion	Yes	No	Comments
G7	Work chairs are adjustable and designed to enable proper seating posture.
G8	Footrests are available where required.
G9	Barriers, gates and doors are maintained so that they are easy to operate.

H	Noise	References OHS&W Regulations 1995: Division: 2.10 Australian Standards: AS 1269, AS 1270
	Bench Mark Criterion	Yes	No	Comments
H1	All plant and work activities where noise levels exceed 85 dBA are identified and have hearing protection signs displayed.
H2	Employees are provided with information and training on noise control measures for use in the field.
H3	Hearing protection equipment is provided for use in the field.

I	Occupational First Aid	References OHS&W Regulations 1995: Division: 2.11 Approved Code of Practice for Occupational Health and First Aid in the Workplace.
	Bench Mark Criterion	Yes	No	Comments
I1	First aid kits are stocked with minimum requirements as outlined in leaflet contained in kits.
I2	Regular first aid training is provided.
I3	The locations of first aid kits are clearly identified.
I4	First aid kits are maintained.
I5	The size of the first aid kit is suitable for the number of personnel in the area.

J	Personal Protection Part 1	References OHS&W Regulations 1995: Division: 2.12 Australian Standards AS 1336, AS 1338, AS 1715, AS 1716, AS 1270, AS 2161, AS 2210, AS 2626.
	Bench Mark Criterion	Yes	No	Comments
J 1	All personnel have been issued with personal protective equipment relevant to their work activities.
J 2	All personal protective equipment (PPE) is maintained.
J 3	Hearing protection devices are suitable for noise levels encountered.
J 4	If the sharing of PPE could present a hygiene risk it is issued as a personal issue or is sanitised/sterilised after each use.
J 5	Safety footwear is in good condition with soles having adequate tread.
J 6	Personnel are trained in the use of personal safety equipment relevant to the work activity.
J 7	Safety glasses/ goggles/face shields are cleaned and have minimal scratches.
J 8	Safety glasses have side shields fitted.

J	Personal Protection Part 2	References OHS&W Regulations 1995: Division: 2.12 Australian Standards AS 1336, AS 1338, AS 1715, AS 1716, AS 1270, AS 2161, AS 2210, AS 2626.
	Bench Mark Criterion	Yes	No	Comments
J 9	Gloves are maintained and are suitable for the work activity.
J 10	Safety vests are provided in good condition and worn by personnel working on or near roads.
J 11	PPE is an appropriate size and fit and is reasonably comfortable for the user to wear.

K	Prevention of Falls	References OHS&W Regulations 1995: Division: 2.13 Approved Code of Practice for the Safe Erection of Structural Steelwork. Australian Standards AS 1418, AS 1576, AS 1657, AS/NZS 1892, AS 2626.
	Bench Mark Criterion	Yes	No	Comments
K 1	All tanks, pits, chambers etc. have secure covers or other forms of safeguarding.
K 2	All covers and safeguarding are maintained and are not removed except for allowing access or egress.
K 3	Stepladders are fitted with a rigid spreader connecting the back legs to the stiles.

L	Remote or Isolated Work	References OHS&W Regulations 1995: Division: 2.14 Penrice Soda Products OHS Remote Areas Policy.
	Bench Mark Criterion	Yes	No	Comments
L 1	Personnel working in remote locations or alone on a regular basis carry a mobile phone and/or radio.
L 2	Procedures and training are in place for communication with personnel who are working with plant and are isolated from assistance.
L 3	Approved first aid kit is in all vehicles.

M	Storage	References OHS&W Regulations 1995: Division: 2.15 Australian Standard AS 1940 and AS 1216.
	Bench Mark Criterion	Yes	No	Comments
M 1	Heavy items are stored between waist and knee height.
M 2	Storage areas are designed to minimise lifting problems.
M 3	Storage areas are free of sharp edges.
M 4	Storage areas with items above head height have a suitable step ladder/stool provided.
M 5	All gas cylinders are stored securely.

N	Traffic Control	References OHS&W Regulations 1995: Division: 2.16 Australian Standard AS 1742.
	Bench Mark Criterion	Yes	No	Comments
N 1	Personnel required to drive vehicles have appropriate licences.
N 2	General purpose safety vests are available to all personnel working on or adjacent to roads.

O	Ventilation	References OHS&W Regulations 1995: Division: 2.17 Australian Standard AS 1668.
	Bench Mark Criterion	Yes	No	Comments
O 1	Systems are in place for an adequate supply of clean fresh air.
O 2	Enclosed area air exhaust operates effectively.
O 3	Portable coolers and fans are maintained.

P	Workplace Cleanliness and Hygiene	References OHS&W Regulations 1995: Division: 2.18
	Bench Mark Criterion	Yes	No	Comments
P 1	The workplace and anywhere personnel may be required to work are kept clean and hygienic.
P 2	Windows and skylights are cleaned regularly to allow adequate light into the workplace.
P 3	Refuse and litter is not allowed to accumulate in work, storage, recreational or eating areas.
P 4	Any amenity provided for the use of personnel is maintained in a clean and tidy condition.

Q	Plant Part 1	References OHS&W Regulations 1995: Division: 3.1 Australian Standards: AS 1200, AS 1418, AS 1638, AS 2030, AS 3788.
	Bench Mark Criterion	Yes	No	Comments
Q 1	All plant is located in a position to enable safe operation.
Q 2	Sufficient space is provided around plant for safe maintenance and repair.
Q 3	Gas cylinders are in good condition and are in date.

R	Hazardous Substances	References OHS&W Regulations 1995: Division: 4 Approved Codes of Practice: Control of Workplace Hazardous Substances, Labeling of Workplace Substances.
	Bench Mark Criterion	Yes	No	Comments
R 1	All hazardous substances are identified and recorded in a register.
R 2	Material Safety Data Sheets (MSDS) for each substance is recorded in a register.
R 3	Containers holding hazardous substances are labeled appropriately with the product name and the relevant risk and safety wording.
R 4	The register or particular MSDS is readily available to all personnel who could be exposed to the hazardous substances.
R 5	MSDS are obtained on all new hazardous substances.
R 6	Personnel are provided with instruction and training in relation to hazardous substances used in the workplace.

S	Administration and Record Keeping	References OHS&W Regulations 1995: Regulations; 1.3.4, 2.5.5(4), 3.2.15, 3.2.35, 4.2.8, 4.1.14(4), 4.1.17, 4.1.18, 4.1.19, 4.1.20.
	Bench Mark Criterion	Yes	No	Comments
S 1	Records are established on incidents, first aid treatments, accident investigation and workplace injuries and kept for 3 years.
S 2	Records of Hazard/Workplace Inspections are kept for 5 years.
S 3	Records of maintenance, inspection and testing of plant is kept for 5 years.
S 4	Records of staff training are kept for 5 years. Training includes First aid and the use of Delta procedures for the safe use of hazardous substances
S 5	Records of electrical testing of electrical equipment and RCDs are kept for 5 years.
S 6	Records of workplace hazardous substances are readily available to any emergency service.

SUMMARY ACTION
Item Number	Description	Proposed corrective Action	Responsible Person	Comp. Date

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